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varolio

AI for Food & beverage

Keep batches movingKeep their context connected

Connect supplier documents, batch records, production updates, and delivery requirementsFind the missing information and administrative waits around each batchConnect supplier documents, batch records, and delivery requirementsResolve missing information and administrative waits

Find your first AI opportunitySee the workflow

Start with your operationNo defined AI use case needed

Worker handling preparations in a stainless steel dairy facility.
Food & beverageThe work behind the workflow

The work

Connect supplier documents, batch records, production updates, and delivery requirementsFind the missing information and administrative waits around each batch

The evidence

  • Batch record
  • Supplier certificate checklist
  • Purchase order

The first measure

Document completion time

01Reconstruct

Connect the batch to its supporting records

Bring ingredient references, supplier paperwork, internal ownership, and delivery requirements into the same operational caseConnect ingredient references, supplier paperwork, owners, and delivery requirements to each batch

Records from several systems converge into one reconstructed case

The operational footprint

Case intelligence

Batch Case

BAT-0086

Reconstructed
Owner
Production coordination
Current blocker
Supplier documentation incomplete
Next step
Request the missing supplier document
  1. Record
  2. Update
  3. Current state

Evidence 03

Current blocker

Supplier documentation incompleteThe next step is assigned to production coordination

02Find the friction

Find the missing input behind the wait

Trace recurring document gaps and coordination delaysPrioritize administrative workflows with clear evidence and measurable turnaroundTrace recurring document gaps and coordination delays

Process mining · 304 batches · last 90 days

Stage

Stuck

Review

274 of 304 batches reached this step

To get here
3.4d · usually 0.9d
Slowest tenth
9d+
Hit an issue here
31%
Went back here
47 times

Waiting for

supplier 78%us 22%

Where they go next

  • ↺ Recorded27%
  • Released73%

03Deliver

Automate the follow-upKeep release authority with your team

Agents can request missing paperwork, assemble review packages, and route handoffsQualified staff retain responsibility for food safety and batch releaseAgents request paperwork and assemble review packagesQualified staff retain food safety and batch release authority

The same context, evidence and controls, from discovery into execution

AI delivery workspace

Customer-specific solution

Request the missing supplier document

Case contextAgent skillsAction rules
Operational object
Batch Case
Actions
Collect evidence, check requirements, route review
Boundary
Sensitive decisions follow your approval rules
Success measure
Document completion time

A defined workflow built on your operational model

Examples from live deployments

Where it shows up

Six places this work pays back first, each measured in productionYour own numbers come from the map of your operation

  • Supplier & freight invoices

    Ingredient, packaging and freight invoices matched across every plant

    Invoice lines auto-verified
    ~95%
    Duplicate payments
    down98%

  • Collections & AR

    Past-due accounts chased and customer deductions surfaced early

    Overdue payments
    down25%

  • Customer orders

    Every order owned from the customer commitment to dispatch

    Time back per person
    up~6 hrs/wk

  • Certificates & batch records

    Supplier certificates and batch documents complete before a batch is released

    Exception to owner
    DaystoMinutes
    Resolved without escalation
    85%

  • Delivery scheduling

    Delivery windows confirmed, with alerts before a customer slot is missed

    Late deliveries
    down27%
    Scheduling cost
    down~75%

  • Leadership

    Every plant, product line and customer; the cause, not the symptom

    Live exposure total
    Per plant

Value you can account for

See the opportunityMeasure the improvement

Agree what matters before deliveryThen connect the change in the operation to the evidence behind the resultSet the baselineMeasure the changeVerify the value

Example measure

Document completion time

Defined together, before deployment

The measurement agreementEvidence first
  1. 01

    Establish the baseline

    Count the work before the solution is deployed

    Cases, effort and waiting time

  2. 02

    Observe the change

    Compare equivalent cases over an agreed period

    Volume, mix and adoption

  3. 03

    Validate the benefit

    Separate time freed from savings actually realized

    Confirmed operational outcomes

  4. 04

    Account for the cost

    Include delivery and ongoing operating costs

    Net value, with assumptions

Validated benefit−Total cost=Net value

The foundation

Your first improvement is a starting point

Each deployment builds on the same operational modelExtend into adjacent workflows as priorities, evidence and readiness allow

Explore the five connected layers

Your next improvement

Where does paperwork hold up your operation?

Let’s explore the documents, supplier updates and approvals your operation depends on, and where Varolio could helpLet’s explore supplier documents and operational approvals

Find your first AI opportunity

No systems need to be connected for the first conversation