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varolio

AI for Construction

Keep the project movingClear the office-to-site handoffs

Connect project correspondence, purchase orders, document revisions, and approvalsFind the information gaps that leave teams waiting, then automate the coordination around themConnect project correspondence, documents, and approvalsFind what leaves teams waiting and automate the follow-up

Find your first AI opportunitySee the workflow

Start with your operationNo defined AI use case needed

Two construction workers analyzing plans onsite.
ConstructionThe work behind the workflow

The work

Connect project correspondence, purchase orders, document revisions, and approvalsFind the information gaps that leave teams waiting, then automate the coordination around them

The evidence

  • Site request
  • Drawing reference
  • Project correspondence

The first measure

Response turnaround

01Reconstruct

The request, the revision, and the owner

Connect site questions to the relevant drawing references, correspondence, and decision ownersKeep the source of each update visibleConnect site questions to drawing references, correspondence, and decision owners

Records from several systems converge into one reconstructed case

The operational footprint

Case intelligence

Information Request

RFI-0138

Reconstructed
Owner
Project administration
Current blocker
Design response pending
Next step
Prepare the outstanding information request
  1. Record
  2. Update
  3. Current state

Evidence 03

Current blocker

Design response pendingThe next step is assigned to project administration

02Find the friction

Find the handoffs that leave site waiting

Trace unanswered requests, missing documents, and repeated approval chasingFocus the first workflow on a recurring administrative delayTrace unanswered requests, missing documents, and repeated approval chasing

Process mining · 189 information requests · last 90 days

Stage

Stuck

Response

170 of 189 information requests reached this step

To get here
3.4d · usually 0.9d
Slowest tenth
9d+
Hit an issue here
31%
Went back here
29 times

Waiting for

design team 78%us 22%

Where they go next

  • ↺ Assigned27%
  • Closed73%

03Deliver

Follow through without losing the context

Agents can assemble request packages, prepare reminders, and route responsesTechnical, safety, contractual, and change decisions remain with authorized peopleAgents assemble requests, prepare reminders, and route responsesAuthorized people retain technical, safety, contractual, and change decisions

The same context, evidence and controls, from discovery into execution

AI delivery workspace

Customer-specific solution

Prepare the outstanding information request

Case contextAgent skillsAction rules
Operational object
Information Request
Actions
Collect evidence, check requirements, route review
Boundary
Sensitive decisions follow your approval rules
Success measure
Response turnaround

A defined workflow built on your operational model

Examples from live deployments

Where it shows up

Six places this work pays back first, each measured in productionYour own numbers come from the map of your operation

  • Subcontractors & AP

    Subcontractor, equipment and supplier invoices matched to contract and progress

    Invoice lines auto-verified
    ~95%
    Duplicate payments
    down98%

  • Change orders & billing

    Every variation captured and billed, not absorbed, with retention chased

    Overdue payments
    down25%

  • Procurement & expediting

    Long-lead materials expedited, so the site never waits on an unanswered thread

    Time back per person
    up~6 hrs/wk

  • RFIs & submittals

    Information requests and approvals owned on a timer, with nothing stalled in an inbox

    Exception to owner
    DaystoMinutes
    Resolved without escalation
    85%

  • Site deliveries

    Materials and equipment tracked to site, with alerts before a crew waits

    Late deliveries
    down27%

  • Leadership

    Every project, division and site; the cause, not the symptom

    Live exposure total
    Per project

Value you can account for

See the opportunityMeasure the improvement

Agree what matters before deliveryThen connect the change in the operation to the evidence behind the resultSet the baselineMeasure the changeVerify the value

Example measure

Response turnaround

Defined together, before deployment

The measurement agreementEvidence first
  1. 01

    Establish the baseline

    Count the work before the solution is deployed

    Cases, effort and waiting time

  2. 02

    Observe the change

    Compare equivalent cases over an agreed period

    Volume, mix and adoption

  3. 03

    Validate the benefit

    Separate time freed from savings actually realized

    Confirmed operational outcomes

  4. 04

    Account for the cost

    Include delivery and ongoing operating costs

    Net value, with assumptions

Validated benefit−Total cost=Net value

The foundation

Your first improvement is a starting point

Each deployment builds on the same operational modelExtend into adjacent workflows as priorities, evidence and readiness allow

Explore the five connected layers

Your next improvement

Where does your project wait for an answer?

Let’s explore how site requests, documents and approvals move between teams, and where Varolio could helpLet’s explore site requests, document coordination and approvals

Find your first AI opportunity

No systems need to be connected for the first conversation